MINUTES
FULTON COUNTY BOARD
REGULAR SESSION
JUNE 12, 2007

Chairman Edward L. Ketcham called the Regular Session, June 12, 2007 meeting to order at 6:30 p. m. in Courtroom 201 at the Fulton County Courthouse in Lewistown, IL.

The Fulton County Clerk called the roll and found the following members present:

The Invocation was given by Member Pettet which was followed by the Pledge of Allegiance to the Flag by Board members and guests.

Member Clark moved to accept and place on file the Minutes of the Regular Session held May 8, 2007 with a second from Member Andrews. The motion carried by voice vote.

PROCLAMATIONS AND PRESENTATIONS

Member Abbadusky presented the family of Frank Diefendorf, Jr., who was a Trustee of the Farmington Fire Protection District for 40 years, a Special Recognition Certificate for his years of dedicated service.

LIQUOR CONTROL COMMISSION

Member Medus moved to place on file the Renewal Report for the 2007-2008 Class A Liquor Licenses in Fulton County for Josie’s Tap, Hunters Haven, Bucher’s Club 24, Wee-Ma-Tuk Hills, Anderson Lake Tavern and Scapecchis Supper Club with a second from Member Parson. The motion carried by voice vote.

Member Huggins moved to place on file the Report for the Class C Temporary Liquor License-One Day Event for Canton Area Chamber of Commerce to be held on July 28, 2007 with a second from Member Parson. The motion carried by voice vote.

PRESENTATION

Mr. David Anderson, Range Rider for Illinois City/County Management Association (ILCMA) presented to the Board information on some of the advantages of having a County Administrator such as: County Board Members and Chairman do not have enough time to devote to the job-County government is big business; Need someone to guide and control expenditures; Someone up to date on changing State and Federal laws; Need someone to keep County Board better informed; County Administrator will make sure contracts and franchise agreements are followed; Better equipped to hire, train and discipline associates; Improve operations of offices; Better fiscal control.

For anyone wanting to contact Mr. Anderson, please call the Fulton County Clerk for contact information.

CONSENT AGENDA

Member Huggins moved to adopt the Consent Agenda with the following deletion of # 4 with a second from Member Clark. The motion carried by roll call vote (18-0).


1. Report-General Fund
2. Emergency Telephone System (911) Board Report
3. Report-MWRDGC
4. (Appointment-Resolution-Revolving Loan Members DELETED)
5. Appointment (Re)-Resolution-Myrlene Swinger-Fulton County Board of Health
6. Appointment (Re)-Resolution-Ramayya Gowda, MD-Fulton County Board of Health
7. Appointment (Re)-Resolution-Irvin Adcock-Trustee Vermont Sanitary District
8. Appointment (Re)-Resolution Fire Protection Districts: Astoria, Gerald W. Bubb;
Avon, Gary Rohrer; Buckheart, Richard A. Bull; Cuba, Bobby L. Williams; Ipava, Sam Porter; Lewistown, Steven R. Adams
9. Appointment-Resolution-Kenneth Holmes-Board of Review
10. Report-Notice of Applications for Permit to Manage Waste (Ful Co Landfill #2 &
Spoon Ridge Landfill)
11. Claims-HWY, Supervisor of Assessments, Ful Co Camp & Rec, Property, Sheriff,
Jail, Merit, Animal Control, E.S.D.A., Public Def., Zoning Board of Appeals,
Board of Review, Zoning
12. Reports-HWY, Coroner, Animal Control, Clayberg Nursing Home, Treasurer
13. Other Reports-Public Defender, Sheriff, State’s Attorney, County Clerk

ACTION AGENDA

FINANCE/INSURANCE

Member Bucher moved to pay the claim to Canton Daily Ledger for $110.88 for a help wanted ad for Zoning Officer with a second from Member Parson. The motion carried by voice vote.

Member Bucher moved to pay the claim to the Fulton County Democrat for $102.00 for a help wanted ad for Zoning Officer with a second from Member LaRiviere. The motion carried by voice vote.

Member Bucher moved to pay the claim to WYBS Radio Station for $48.00 for a help wanted ad for Zoning Officer with a second from Member LaRiviere. The motion carried by voice vote.

Member Bucher moved to pay the claim to Waste Management for Clayberg Nursing Home in the amount of $642.87 with a second from Member Hall. The motion carried by roll call vote (18-0).

Member Bucher moved to pay the claim to Ryco Distributing, Inc. for materials and labor to change out a 400 AMP disconnect, replace A phase 500 MCM wire between disconnect and chiller unit-Drive ground rod then ground disconnect and chiller in the amount of $2,800.00. Member Pigg second the motion. The motion carried by roll call vote (18-0).

Member Bucher moved to pay the claim of Foster-Jacobs, Inc., in the amount of $28,550.00 for electrical updates at the Fulton County Courthouse with a second from Member LaRiviere. The motion carried by roll call vote (18-0).

Member Bucher moved to pay the claim from Canton Daily Ledger in the amount of $526.85 for a legal ad for Fulton County Fiscal Year 2005-2006 Audit Report with a second from Member Huggins. The motion carried by roll call vote (18-0).

Member Bucher moved to pay the claim from Clifton Gunderson in the amount of $2,400.00 for progress billing in connection with the audit of November 30, 2006 financial statements. Member Hall seconded the motion. The motion carried by roll call vote (17-0). Absent for vote-Member LaRiviere

Member Bucher moved to pay the second quarter Mileage and Per diem for the Fulton County Board in the amount of $11,297.79 with a second from Member Hall. The motion carried by roll call vote (17-0). Absent for vote-Member LaRiviere

Member Bucher moved to pay the Verizon claim for Fulton County ESDA in the amount of $106.54 from line item # 01-520.310-064 with a second from Member Hall. The motion carried by voice vote.

Member Bucher moved to adopt the Resolution for Transfer of Funds upon the General Fund/Jail Fund whereas $4,323.07 was moved from Contingency Fund #01-590.604-21 to the Repairs and Maintenance Fund #01-560.101-09 with a second from Member Andrews. The motion carried by roll call vote (18-0).

Member Bucher moved to adopt the Resolution Ascertaining the Prevailing Rate of Wages as Determined by the Illinois Department of Labor and to file a certified copy of the Resolution with both the Secretary of State and Department of Labor of the State of Illinois with a second from Member Hall. The motion carried by roll call vote (18-0).

Member Bucher moved to adopt the Resolution whereas that $25,000.00 be appropriated from unappropriated funds to meet an immediate emergency into the County General Fund, line item #001-510.127-017, Special Reimbursed Project –ESDA Siren Grant with a second from Member Clark. The motion carried by roll call vote (18-0).

Member Bucher moved to adopt the Resolution Setting Minimum Liability Insurance Limits for Outside Contractors whereas any outside contractor who is contracted by the County of Fulton to perform work or services on County property or on behalf of the County of Fulton shall provide the county with an original certificate of insurance that is to be accepted by the County before said work begins and said certificate shall provide for a minimum of $1,000,000.00 for each occurrence on both the General Liability and Commercial Auto policy as well as provide a policy for Worker’s Compensation and Employers’ Liability with coverage set at statutory limits. All professionals including but not limited to physicians, dentists, nurses, architects, engineers, attorneys, and accountants shall provide the County with evidence of Professional Liability coverage with limits of at least one million dollars per claim. All general contractor are responsible for subcontractors compliance with the insurance requirements set forth in this Resolution. All contracts with the County involving outside contractors shall include hold harmless indemnification language in said contract that is satisfactory to the County. The County of Fulton shall be named as an additional insured on the General Liability coverage. Member Huggins seconded the motion. The motion carried by roll call vote (18-0).

Fulton County Treasurer, Victoria Harper gave the mid-year report as to where the County stands financially and the ending cash balance in the General Fund for May 2007 was $3,153,595.63.

Member Bucher moved to adopt the Resolution appointing Kenneth Holmes to serve a two year term on the Fulton County Board of Review, commencing June 1, 2007 and expiring May 31, 2009 with a second from Member LaRiviere. The motion carried by roll call vote (17-0). Absent for vote Member Monari.

PERSONNEL/LEGISLATIVE

Member Monari moved to adopt the Resolution appointing Keith Balagna as Trustee of the Farmington Community Fire Protection District and to hold office until the first Monday of May 2010 and until his successor is appointed or qualified with a second from Member Hall. The motion carried by roll call vote (18-0).

SAFETY

Member Bucher moved to place on file the second quarter Safety Awards as follows: Charlene Martindale-Circuit Clerk’s Office; Stacey Lasswell-Clayberg; Trever Kelly-Sheriff’s Department; Jo Campbell-Health Department; and the Highway Department received the award for the entire department. Member Helle seconded the motion. The motion carried by voice vote.

Member Bucher informed the Board that a walk-through of the Humane Society Building will held on June 13, 2007 at 6:00 pm for anyone wanting to attend.

Member Parson discussed with the Board about getting an Agreement between the Highway Department and ESDA to use one of the Highway’s larger trucks to pull the Canton Haz Mat Trailer. This trailer can be used in emergency in Fulton County, but we would have to call another county or put a call into the Springfield ESDA office to use a truck to move it where it needed to be. This item was not voted on due to the fact that this issue was not on the June Agenda 2007; however, Member Parson did request this item be put on the July Agenda 2007 for action to be taken.


PUBLIC WORKS AND HIGHWAY DEPARTMENT

Member Clark moved to adopt the Resolution Authorizing Federal Aid Matching Funds for Right-of-Way Acquisition on the Monroe Property to purchase this property for County Highway # 6 Road Project, Section 03-00125-00-RS with a second from Member Parson. The motion carried by roll call vote (18-0).

Member Clark moved to adopt the Resolution Authorizing County Aid Funds for Engineering and Construction on County Highway # 27 Freeman Bridge 07-00117-03-BR and the sum of $150,000.00 or as much thereof as may be needed, be appropriated from the county Aid Bridge Fund of Fulton County for the County Highway #27 Bridge. Member Parson seconded the motion. The motion carried by roll call vote (18-0).

Member Bucher moved to place on file the Final-Summary of Cost for project 02-19114-00-BR. Funds appropriated for bridge work was $22,000.00; with the actual cost being $15,066.54 for Fulton County’s cost. Member Parson seconded the motion. The motion carried by voice vote.

PROPERTY

Member Huggins and Member Pigg both reported that the Fulton County Camping and Rec Fishing Derby on June 9, 2007 was a huge success and wish to thank Jeff Harris, FCCR Superintendent and his wife Lisa Harris for all their hard work and to thank everyone else who made this first year a huge success.

OTHER

Ad Hoc Committee for Hiring New Fulton County Zoning Officer

Member Hall, Chairman of the Ad Hoc Committee for New Zoning Officer updated the Board on the progress of trying to hire a new Zoning Officer. As of June 12, 2007, 15 résumé’s have been submitted and the Committee will meet on Friday, June 15, 2007 at 2:00 pm at the Fulton County Highway Department in Canton.

Ad Hoc Committee for Fulton County Administrator

The next meeting for the Ad Hoc Committee for Fulton County Administrator will be held June 21, 2007 at 5:30 pm at the Fulton County Health Department, Room 103 in Canton.

ADJOURNMENT
Member Clark moved to adjourn the meeting with a second from Member Helle at approximately 8:30 p. m. The motion was carried by voice vote. The next Fulton County Board meeting will be held on June 12th, 2007 at 6:30 pm, Fulton County Courthouse, Room 201, Lewistown, IL.


ATTEST:

_____________________________________
James I. Nelson, Fulton County Clerk &
Ex-Officio Clerk of the Fulton County Board


C E R T I F I C A T I O N

I, EDWARD L. KETCHAM, Chairman of the Fulton County Board, State of Illinois, do hereby certify that I have examined the record of the June 12th, 2007 Regular Session meeting of the County Board of Fulton County, Illinois and find the same to be true and correct to the best of my knowledge and belief, this day approve the same.

Witness this 10th day of July, 2007.

___________________________________
EDWARD L. KETCHAM
Fulton County Board Chairman